The Law on the exchange of data, documents and notifications in cases of temporary incapacity for work through the software solution “e-Sick Leave – Employer” (Official Gazette of the Republic of Serbia, No. 109/25) has been applicable as of 1 January 2026.
For the purpose of regulating in greater detail the functioning of the e-Sick Leave system from the employers’ perspective, the Ministry of Health, in cooperation with the Office for Information Technologies and Electronic Administration, has adopted the Rulebook on the Exchange of Data, Documents and Notifications through the Software Solution “e-Sick Leave – Employer” (Official Gazette of the RS, No. 121/2025).
This Rulebook represents a significant step towards the full digitalisation of sick leave procedures, reduction of administrative burdens for employers, and increased transparency in the calculation and reimbursement of salary compensation.
1. What is the essence of the Rulebook?
The Rulebook regulates the manner of access to and use of the e-Sick Leave – Employer system, the exchange of data with healthcare and other competent institutions, as well as the rules governing the processing and protection of personal data in connection with the use of this software solution.
2. Key novelties for employers:
- registration and access to the system via the eGovernment Portal, with clearly defined user roles (legal representative, authorised person, administrators);
- full electronic insight into employees’ sick leave (certificates, statuses, duration, actions of physicians and medical commissions);
- digital preparation and submission of payroll calculation lists and reimbursement claims to the Republic Health Insurance Fund (RHIF);
- the possibility of electronic submission of objections (against assessments of selected physicians and medical commissions), as well as requests for re-assessment, expert evaluation and issuance of calculation decisions for the purpose of initiating administrative proceedings;
- automated notifications on all changes related to an employee’s temporary incapacity for work;
- clearly prescribed rules on the processing, retention and protection of personal data, in line with high information security standards.
3️. System connectivity:
The software solution is directly connected to the Republic integrated health information system (RIHIS) and the RHIF, ensuring accuracy, timeliness and legal certainty in procedures related to the exercise of rights arising from health insurance.
4️. Application:
The Rulebook applies as of 1 January 2026, with the exception of functionalities relating to the electronic submission of salary compensation calculation and reimbursement requests, as well as the submission of objections, which will apply as of 1 April 2026.
For additional information or consultations, the Tasić & Partners team is at your disposal.